QHSE Administrator and Document Controller

Key Responsibilities

Document Controller:

• Manage submittals for large projects.
• Manage Requests For Information (RFI) for large projects.
• Support QA leads on projects for administrative activities such as reporting, scanning, and filing.

E-Learning and Electronic Quality Management System (EQMS) :

• Set-up accounts.
• Release of documents.
• Reporting on training status.

Training Management System:

• Organise training.
• Follow-ups for certificates.
• Upload training records on EQMS.
• Maintain training matrix.
• Release training records as required and record release onto the tracker as per GDPR.
• Report on training status to the line manager.

EQMS Maintenance:

• Support line manager in uploading documentation on platforms.
• Review records.
• Support line manager with EQMS equipment manager.

Continuous Improvements:

• SOP and Form reviews.
• Regular updates to EQMS.

Requirements

• Highly organised with strong attention to detail and processes.
• Always maintaining clear and excellent customer service skills.
• Highly motivated and enthusiastic.
• The successful candidate must have fluent English with excellent interpersonal skills.
• Proficient working knowledge of Microsoft Excel and experience in other software packages would be an advantage.
• Minimum 2 years experience in a similar administrative role.

Training & Personal Growth

Company Sponsorship of relevant training (all business/company relevant courses in a related discipline are encouraged).

Reports To

QHSE Manager

Remuneration & Conditions

• Salary will be dependent on experience.
• Based out of our Ballymount office with the option of working from as agreed.
• Mobile phone.
• Access to pension and health care after probation.